For UK student recruitment agencies
Find where your students go quiet.
Most agencies don't lose students at the application. They lose them in the gaps between steps. We build one system on top of the tools you already use. It chases documents, sends follow-ups on time and shows every student on one screen.
Today's 4
Overdue 2
Upcoming 7
Built automatically from the WhatsApp and email already coming in. Nobody types anything.
The problem
Students don't drop out at the application. They drop out in the gaps.
Those gaps don't show up on any report. The student doesn't complain. They just stop replying, miss a deadline or apply through someone else.
A document nobody chased
Passport, transcripts, bank statement. Someone has to remember who still owes what. Usually it's a checklist in one person's head.
A follow-up stuck in someone's WhatsApp
The conversation lives on one counsellor's phone. If they're busy, off sick or leave, the thread goes with them.
No single view
To know where a student is, you ask a colleague. Nobody can list today's overdue follow-ups without digging.
How students get lost
Students come in through four doors. None of them talk to each other.
Website form. WhatsApp. Email. A partner's spreadsheet. Each has a different owner. The record lives wherever it landed.
The system watches all four and puts every student on one board, with one counsellor, at one stage. Then it watches for the thing no inbox can see: silence.
Silence has no notification
Every tool flags what happens. Nothing flags what stops happening.
A form comes in: ping. A document uploads: ping. A student who was excited on day one and hasn't replied since? Nothing.
So the system counts. When a student goes quiet, the counsellor is told before the deadline, with a drafted message ready to send.
How it works
Six steps from first enquiry to enrolment. AI does the routine work.
AI reads what comes in, knows where each student is up to and handles the chasing. Your counsellors go back to advising students.
Every enquiry lands in one place
Enquiries from your website, WhatsApp, email and phone become one student record. Nothing starts life in someone's inbox.
The system reads what comes in AI
Emails, WhatsApp messages and uploads are read automatically. It recognises the student, notes what they sent and updates their record. Nobody re-types it.
Documents are checked against a checklist AI
Each document is checked against what that university and course needs. Anything missing, expired or unclear is flagged, and the student is chased politely in their own language.
Overdue follow-ups are flagged AI
When a student goes quiet or a deadline gets close, the counsellor is told first. They get a drafted message to approve and send.
Status moves on by itself
Offer received, CAS issued, visa booked. Each step updates the record and tells the right person, with a full audit trail for every student.
You see everything
One live view shows every student, every counsellor, what's stuck and why. No need to ask anyone.
We don't do university matching. That's your counsellors' judgement, and it's what students pay you for. We make sure nothing they've decided goes quiet.
Before and after
What changes for your team
The team keeps the channels they already use. Nobody has to learn a new habit before it starts paying off.
| The job | Today | With the system |
|---|---|---|
| Knowing where a student is | Ask a colleague | Check the live view |
| Chasing documents | A person, by hand | Automatic, against a checklist |
| Students who go quiet | Noticed when they chase you | Flagged before they're overdue |
| Updates from WhatsApp and email | Re-typed, or lost | Logged to the record automatically |
| Audit trail | Pieced together when asked | Built as the work happens |
Same students, same afternoon. Drag to compare.
| Student | Counsellor | Stage | Last msg | Docs? | Notes |
|---|---|---|---|---|---|
| A Okafor | Maya | offer | ?? | y | check WA |
| R Hussain | Tariq | docs | 2/9 | — | bank stmt? |
| L Chen | — | offer | — | y | |
| P Mensah | Tariq | offer | 28/8 | — | chase!! |
| D Adeyemi | — | enquiry | — | — | who has this? |
| S Rahman | Maya | docs | 4/9 | — | transcript x3 |
| N Patel | Tariq | deposit | 10/9 | y |
Today's 3
Overdue 3
Upcoming 2
Why it matters
Same team, close to twice the applications
Every application has two kinds of work. Judgement is advising the student, choosing courses and building the relationship. Admin is chasing documents, updating the tracker, sending reminders and answering "where is my application?"
At most agencies we look at, admin is about half the time on each application. Take most of it away and each counsellor can handle close to twice the applications, without working longer.
The 5-minute self-audit
Five questions to run against your last intake
Answer honestly. Two or more "No" answers usually means students are slipping through.
Proof
We've already built this for an international education agency
A lean agency with seven staff was up against a firm with over ten years in the market and 15–20 staff. With the system running their pipeline, the founder told us:
"We're doing the numbers with our small team of seven… they wanted a system like ours."
★★★★★"It has helped our business save a lot of time, convert more leads to actual clients due to some automations implemented, and encompassing all we need done into one system."
Live within 30 days
We scope every build to be live within 30 days of kick-off. If yours genuinely can't be, we'll tell you on the audit, not after.
Our guarantee
If manual chasing hasn't clearly dropped within 30 days of going live, we keep working at no extra cost until it has.
Who you'll be talking to
Shubinder Virk, founder of Align AI Solutions
I'm a software engineer. I spent years building systems for enterprise companies. Now I build working systems for small teams. Not slide decks, not another app your team won't open.
We are based in the UK. We build on top of the tools you already use: WhatsApp, email, your tracker or spreadsheet. Then we stay until the team is actually using it.
When you book the audit, you speak to me. You walk me through how a student application moves today, and I show you where the gaps are.
Shubs
Questions agencies ask
Before you book
Do we have to change our CRM or tracker?
No. We build on top of what you already use. If you run on a spreadsheet and WhatsApp, that's fine. Nothing to migrate before it starts working.
Will my team have to talk to students differently?
No. WhatsApp stays WhatsApp and email stays email. The system works around how your team already works.
What happens on the free audit?
Twenty minutes on a call. You walk us through how a student application moves today. We show you where applicants slip through and what would close each gap. You keep the findings whatever you decide. Bring any colleagues who'd use it. No preparation needed.
Who is it for?
UK student recruitment agencies with roughly 2 to 30 staff and at least two counsellors, where nobody can see every student's status in one place.
Do you choose universities for our students?
No. Matching is your counsellors' judgement. We handle the chasing and tracking so nothing they've decided goes quiet.
Book your free 20-minute audit
Find out where your students go quiet.
Walk us through how an application moves at your agency today. We'll show you where students are slipping through and what would close each gap. Pick whichever is easiest: